Privacy Policy

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Our contact details 

Name: Romiley Golf Club

Address: Goosehouse Green, Romiley, SK6 4LJ

Phone Number: 0161 430 2392

E-mail: office@romileygolfclub.org

The type of personal information we collect 

We currently collect and process the following information:

· Personal identifiers, contacts and characteristics (for example, name, contact details and email address)

· Members financial information (for example bank details)

· Website user stats

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

· When you apply for membership of any category;

· When you subscribe to emails from the club;

· When you join the club lottery;

· When you use the club website;

· When you book a visitor tee-time or group event;

We use the information that you have given us in order to:

· Manage applications and renewals of membership;

· Keep you informed of information about the club;

· Maintain your handicap;

· Manage the club lottery;

· Administer visitor or group golf days;

We may share this information with:

· Cheshire Golf Union;

· Golf England;

· The Romiley Golf Club Professional;

Other Websites and Social Media;

We are not responsible for any websites, or their content, that may be linked to this site. If you interact with RGC via Facebook, or other social-media platforms, we are not the Data Controller of information you post.

We may introduce you to other platforms, for booking tee-times or entering competitions, viewing competition results and your handicap certificate. When we do this, you operate your account directly with the platform provider and you should read the Privacy Notice they provide.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are: 

(a) Your consent for sending you marketing emails and processing cookies (see Cookie section). You are able to remove your consent to emails at any time. You can do this by contacting us at the above address or by clicking ‘unsubscribe’ on an email.

(b) We have a contractual obligation when you are a member or apply to be a member.

(d) We have a vital interest should you have a medical emergency whilst at the club.

(f) We have a legitimate interest to send you emails about the administration of the club and to manage your handicap in accordance with Golf England rules. We may also share your details with other clubs regarding exchange days or inter-club competitions.

Policy for Children 

We realise and understand that many children will visit the Website, or interact with RGC via another route, but encourage all persons under 13 to consult with their parents or legal guardian before submitting any content or information to RGC. Parents or legal guardians should, in particular, supervise children when online and recommend that parental control tools be put in place. 

Children under 13 will require the consent of a parent or guardian to join the club.

Although anyone known to be under the age of 13 may participate in competitions and promotions, notification of a win or prize will be sent directly to the parent or legal guardian identified in the initial registration process. 

Any publication of a competition winner’s personal details for visitors known to be under 18 will require parental or legal guardian consent during registration. 

Cookies

Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. For further information visit http://www.aboutcookies.org or http://www.allaboutcookies.org. 

You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result. If you would like further details in respect of the information we collect and hold about you, please contact us.

When you engage in certain activities on the Website, we may ask you to provide certain information about yourself by filling out and submitting a form. It is completely up to you whether you engage in these activities. 

How we store your personal information 

Your information is securely stored at the Club’s offices and only accessed by those who need to.

We keep for your information for the minimum period we need to. 

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information. 

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. 

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances. 

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances. 

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us using the above details. if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us using the above details.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address: 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

This policy was last updated in June 2020